Interactive Demo — No Login Required

See Polar Vault
in action.

A guided tour of every feature — from your dashboard to QR asset audit. Click through at your own pace.

Step 01 of 05

Your command
centre.

The moment you log in, your dashboard shows everything that matters — records, assets, finances and tasks — at a glance. Alerts appear automatically when action is needed.

  • Live stats — total records, assets tracked, open tasks and net balance
  • Red alerts for overdue maintenance or audits
  • Asset Audit Status panel appears when QR audit is active
  • Recent vault records for quick access
  • Adapts to your role — Owners see everything, Viewers see only their tasks
1 / 5
app.mypolarvault.com/dashboard
Good morning, Joshua.
Grace Church · Owner
Records
24
Assets
8
Net Balance
₦503k
Open Tasks
5
⚠️ 2 assets overdue for audit — Generator, PA System
⏰ 1 asset due for maintenance within 7 days
Recent Records
LANDLekki Plot C of O
20 May
LEGALTrustee Resolution
18 May
ASSETGenerator 45KVA
15 May
Asset Audit Status
Generator Overdue
PA System Due Soon
Church Bus OK
Step 02 of 05

The permanent
record store.

Every important document your church owns lives here — land titles, legal filings, meeting minutes, personnel records and more. Searchable, categorised and protected.

  • 8 record categories — Land, Building, Asset, Legal, Personnel, Meeting, Financial, Heritage
  • Upload PDF, DOCX, XLSX, images and more
  • Organise files into folders within each record
  • Apply Legal Lock — permanent and tamper-proof
  • Generate QR codes for ASSET records
2 / 5
app.mypolarvault.com/vault
The Vault
📁 New Folder
+ New Record
ALL
LAND
BUILDING
ASSET
LEGAL
MEETING
LAND
Plot 14 — Certificate of Occupancy
3 attachments · Added 20 May 2026
🔒 Locked
LEGAL
Trustee Resolution — May 2026
1 attachment · Added 18 May 2026
🔒 Locked
ASSET
Generator — 45KVA Perkins
2 attachments · Added 15 May 2026
📱 QR
MEETING
AGM Minutes — April 2026
1 attachment · Added 10 May 2026
✓
Step 03 of 05

Complete financial
accountability.

Track every tithe, offering, building fund contribution and expense with supporting evidence. Your net balance is always visible. Currency matches your country automatically.

  • Income types — Tithe, Offering, Building Fund, Pledge, Donation and more
  • Expense types — General, Salary, custom types
  • Attach receipts and evidence to every transaction
  • Click summary tiles to filter by income or expense
  • Only Owners and Admins can delete records
3 / 5
app.mypolarvault.com/financial
Financials
+ Record Transaction
Total Income
₦503,000
Total Expenses
₦120,000
Net Balance
₦383,000
Transaction History (6 records)
TITHE Bro. Emmanuel Adeyemi +₦50,000
OFFERING Sunday Service +₦85,000
EXPENSE Generator Fuel −₦35,000
SALARY Pastor's Stipend −₦85,000
BUILDING FUND Building Project +₦200,000
Step 04 of 05

Physical assets,
digitally tracked.

Every ASSET record gets a unique QR code. Print it and stick it on the physical asset. Anyone can scan with their phone — no app, no login — to log an audit or report a fault.

  • Set audit frequency — weekly, monthly, quarterly or annually
  • Scanner enters their name and marks asset as OK or Issue Found
  • Log maintenance faults directly from the QR scan page
  • Dashboard shows overdue audits in real time
  • Full audit trail — who scanned, when, and what they found
4 / 5
❄️
Polar Vault Asset
ASSET
Generator — 45KVA
Grace Church
⚠️ Audit overdue by 3 days
✅
Audit Asset
Confirm presence & condition
🔧
Log Maintenance
Report a fault or service
Asset ID: A8F3C2B1
Powered by Polar Vault
Step 05 of 05

Leadership stays
fully informed.

Polar Vault automatically sends a detailed report to your leadership on a schedule you set. Every record added, every transaction, every audit scan — summarised and delivered to your inbox.

  • Set frequency — weekly, monthly or quarterly
  • Full detail — who did what, when, and how much
  • Send to multiple recipients including external trustees
  • Toggle sections on or off per your needs
  • Send on demand from Settings at any time
Create Your Vault → 5 / 5
❄️
Polar Vault
Monthly Report · May 2026
Grace Church
Active Users: 5
🗄️ The Vault
New
4
Total
24
Locked
3
Land Title added by Joshua Odejayi +Added
Trustee Resolution locked by Joshua 🔒
💰 Financials
Income
₦503k
Expense
₦120k
Net
₦383k
📱 Asset Audits
Generator scanned by Deacon Folake ✅ OK
PA System — issue reported ⚠️
Animated Walkthrough

Watch Polar Vault
in action.

An animated tour of the full app — dashboard, vault, QR code generation, asset audit, financials and automated reports. Auto-plays through all 6 scenes.

app.mypolarvault.com/dashboard
📊
Dashboard
🗄️
The Vault
💰
Financials
🔧
Maintenance
✅
Tasks
👥
Users
Good morning, Joshua.
Grace Church · Owner
Records
24
In the vault
Assets
8
QR tracked
Net Balance
₦503,000
₦ NGN · £ GBP
Open Tasks
5
In progress
⚠️ 2 assets overdue for audit — Generator, PA System
⏰ 1 asset due for maintenance within 7 days
Recent Records
LANDLekki Plot C of O
20 May
LEGALTrustee Resolution
18 May
ASSETGenerator 45KVA
15 May
Asset Audit Status
GeneratorOverdue
PA SystemDue Soon
Church BusOK
The Vault
24 records · Church archive
📁 New Folder
+ New Record
ALL
LAND
ASSET
LEGAL
MEETING
ASSET
Generator — 45KVA Perkins
2 attachments · QR tagged · Added 15 May 2026
📱 QR
LAND
Plot 14 — Certificate of Occupancy
3 attachments · Locked · Added 20 May 2026
🔒
LEGAL
Trustee Resolution — May 2026
1 attachment · Locked · Added 18 May 2026
🔒
ASSET
Generator — 45KVA Perkins
Ref: GEN-001 · 2 attachments
✕
📱 QR Code & Asset Audit
Generate a QR code for this asset
Generate QR Code
QR Scan — Live
Someone scans the sticker on the generator
📍 app.mypolarvault.com/scan/GEN-A8F3
No login required. Anyone with the QR sticker can:
✓ Confirm the asset is present
✓ Report a maintenance issue
✓ Log audit — recorded with timestamp
❄️
Polar Vault
ASSET
Generator — 45KVA
Grace Church
⚠️ Audit overdue 3 days
✅
Audit Asset
Confirm & condition
🔧
Log Maintenance
Report a fault
Financials
Complete financial record keeping
+ Record Transaction
Total Income
₦503,000
₦503k / £280
Total Expenses
₦120,000
₦120k / £67
Net Balance
₦383,000
₦383k / £213
🌍 Currency adapts to your country — ₦ NGN · £ GBP · $ USD · ₵ GHS and more
TITHEBro. Emmanuel Adeyemi
+₦50,000
+£28
OFFERINGSunday Service
+₦85,000
+£47
EXPENSEGenerator Fuel
−₦35,000
−£19
Monthly Reports
Automated · Delivered to leadership inbox
Every month Polar Vault sends a detailed report — who added what, every transaction, every audit scan.
Frequency
Weekly
Monthly ✓
Quarterly
Next report: 1 July 2026 · 8:00am
❄️
Polar Vault
Monthly Report · May 2026
Grace Church
Active Users: 5
💰 Financials
INCOME
₦503k
/ £280
EXPENSE
₦120k
/ £67
NET
₦383k
/ £213
📱 Audits
Generator — Deacon Folake✅
PA System — issue reported⚠️
Welcome to Polar Vault
Dashboard
🎬
Full Video Walkthrough — Coming Soon
~10 minutes · Registration to first report
00:00
Introduction
01:30
Registration
03:00
The Vault
05:00
QR Asset Audit
07:00
Financials
08:30
Reports

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